Whether you’ve never hired employees before, or you have lots of experience in the hiring process, it all starts with a well-written and thorough job description. If you only need to hire one or two people, you may be tempted to skip this step, however, you’ll find there are many reasons to take the time to write out a great job description.


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Start with analysis

The first step in writing a strong job description is to analyze what it is you actually need. You’ll want a comprehensive list of all the responsibilities of the job, along with the personality type, experience and education you’ll be seeking. It will help to have a good understanding of both the mental and physical requirements of any job, how the job is done, which equipment will be used, why the job exists and qualifications and metrics on which performance evaluation can take place. If you start your analysis with these topics in mind, you’ll be off to a great start.


Description or specification

Once you’ve completed your job analysis, then you can start writing both a job description and a job specification. The job description will be the full outline of the job title, duties and how the job relates to other positions in your company, along with who is subordinate and who has authority over specific tasks. The job specification is similar, but it also includes educational requirements, special skills, desired experience, salary range and benefits. Between both the description and the specification, you’ll have a good understanding of what type of employee you will need, whether it be a full or part time employee or even if you can use an independent contractor for the job.

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Measurements and metrics

A great job description helps you hone in on exactly what you should be measuring with your employees, and how to determine success and rewards. If you find that your job description is too vague in this area, then go back and make sure to add in sections on performance expectation. This is especially important with softer skills like customer service, attitude and cooperation.


This article was written by Deborah Flomberg of Examiner.com for CBS Small Business Pulse.


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